Johnson County Planning & Zoning Commission
Operating Rules

I.	Purpose: To draft a county land use plan and zoning regulations to present to the voters.

II.	Membership: Members are appointed by the Johnson County Commissioners, one voting delegate and one alternate for every township in the County. 
Alternates may not vote, but may participate in the discussion and should be prepared to vote in the event that the delegate is unable to attend.
Delegates are expected to attend all meetings and alternates are encouraged to do so. If there is no representative of a township present at three meetings in a row, that absence shall be reported to the Johnson County Commission.
The membership terms shall end when a permanent Commission is appointed, or the plan and zoning ordinance are defeated.
 
III.	Officers: A Chair, Vice-Chair, and Secretary shall be elected by the delegates of the Commission. They shall serve during the duration of the Commission’ work. (Did the Commissioners say we have to hold election of officers every December?)
The Chair shall preside at meetings, and is responsible for scheduling and developing agendas, with input from the Commission.
The Vice-Chair shall preside in the absence of the Chair.
The Secretary shall take minutes at each meeting, including attendance. If a member violates the attendance requirement, the Secretary should notify the Chair.

IV.	Meetings: The Commission shall meet the first and third Tuesdays of each month, except when a majority of those present at a regular meeting decide to change the schedule. Additional meetings may be set by a majority of those present, or convened by the Chair or by the County Commissioners.
A quorum shall be defined as a majority of the townships represented. Discussion may be held without a quorum, but votes do require a quorum.
All meetings should be advertised in the community calendar of the Daily Star Journal, and members should receive either written or email notice at least three days before the meeting.

V.	Committees: The Chair may appoint ad hoc committees as needed to conduct the work of the Commission. Each committee shall include at least one voting delegate, and may include others not appointed as delegates or alternates.

VI.	Parliamentary Authority
If a question of parliamentary procedure arises, Robert’s Rules of Order shall apply.

VII.	Amendments: These rules can be changed at any meeting by a majority vote, provided that notice of the draft changes are included with the notice of the meeting.

Thanks to Georgia Stuart-Simmons for the format for these rules.